Choosing the Right Software Partner with Software Advisory

August, 2023

The search for the most appropriate partner in software development outsourcing is challenging and tiresome. It will take weeks and months to scrutinize possible outsourcing partners. Furthermore, after a worldwide epidemic, outsourcing has become even more critical; it is a process that requires careful consideration and adequate time. This article offers suggestions and recommendations for the best software development outsourcing partner that will work for you.


  • List your requirements and search for competent tech partners that can provide for your needs.

    a. Have a clear definition of your general needs and requirements.
    Knowing where you want to go is the key to a smooth-sailing voyage. Therefore, setting objectives is a must to mobilize the plans. Familiarizing the necessities you want and the members you wish to include in your project is significant. It is also important to be accommodating to ideas from prospect providers because there might be supplemental processes and mechanisms that can add up to the projects. Some providers may offer more benefits than you first expected.

    When finding a prospect outsourcing provider, specific to what you envision from a relationship is essential. Ask yourself what are you looking for? Certain companies only focus on the expansion aspect and do not touch the client's business side; however, some companies deliver more services and benefits to their clients. Thus, the qualifications and credentials of a tech partner or company are vital factors to consider if you are finding comprehensive answers that incorporate consultations with business analysts, project coordinators, designers, testers, or even understandings of machine learning or data science.

    b. Do your research.
    Again, the quest for a possible outsourcing provider is no easy job. It demands a heavy workload. Nevertheless, this hefty work can be reduced if you know your standard and have already set criteria to guide you throughout the search. Searching for an outsourcing tech partner is like going to your preferred location. Once you have selected a destination, you need to navigate how to go there to avoid getting lost. You can get off-track if you start looking for a partner without setting specific requirements. One advantage if you have started researching it is that you can have a fluent and spontaneous discussion with your prospect provider. You can ask what you're curious about and will not get confused in the process of conversation. You can look for reliable resources for unbiased, verified reviews of B2B enterprises on specific platforms like Clutch.

    Other elements you should consider while searching for a partner are its capability, delivery of services, and supportability because the project's growth depends on these features. Also, be open to suggestions from other people in the same field as you. Check their projects' development and determine if their partners are responsible and trustworthy. Read reviews and testimonials from their former and present clients because there are authentic comments on the providers' performances. With this, you can start asking questions and have a more profound understanding of why the client may have offered their position. 

    C. Narrow down your list
    We are already in 2022 with numerous options and choices regarding potential software development outsourcing partners. Therefore it is crucial first to know what you need and research providers, then make a shortlist of potential partners created through your selection process. The list should only consist of 2 to 4 prospect companies. You will need enough time to examine every one of them if you're eager to select the best tech companion.

    It is not advisable to rate a provider based on how cheap it can be. The financial element is a crucial factor to consider, but you should weigh the cost now and the expenses that might be spent in future operations. A cheaper pathway can cost more further down the road. Investing in a more expensive partner with better services is better. Look for a provider that can give justice to the amount that you will be spending.

    d. Set a meeting physically or via video call.
    It is ideal to meet with them at their firms or at least discuss the things that need to be clarified before choosing a provider. Meeting with them gives more light on whether you will choose them or not. Instead of depending solely on what you learn about these companies, paying them a visit in person enables you to evaluate them more thoroughly.

    Visiting them will enable you to assess their staff and management, their location, and how convenient it is to go there. You need to evaluate the firm's accessibility because you need to go there regularly.

    Consider holding a few video conferences with the management if you cannot see the possible tech partner in person. To obtain a better sense of the business and its culture, perhaps look at the offices and workspaces and speak to a few employees.

    When you feel like this provider is hesitant to invite you to their business firm, you should not expect much from this provider. Refusing a client for an interaction already sends an idea that they are not as good as others regarding their engagement style. Designing and developing software is a dynamic process and procedure that requires growth and resilience that can keep up with the evolution of communication and collaboration as well as the advancement of technology.  
  • Prioritize and focus on the necessities. 

    a. Look into the provider’s history
    Previous transactions of every company tell a lot about how they run the business. The executives and employees behind every corporation Industries should build a trustworthy image and, as much as possible, unstained reputation to gain trust and confidence from clients. Choosing a partner also means having a comprehensive knowledge of the company's best offers. Furthermore, the ownership of the company and management team should also be known. What the company stands for says a lot about how they manage the business, which will reflect in the outcome you want on your software. It would help if you also considered the consistency and commitment of the people in the company. With this, you can see that they are eager and earnest with what they are doing - providing their clients with the best service.

    It is advisable for you to view your relationship with your software development outsourcing company as a true collaboration rather than just a straightforward client-supplier one because it is typically so essential to the company's success.

    It is already a basic knowledge that working with someone should be a two-way street. Communication is essential as well as a common ground for both parties. The provider must know how you operate your business and how they can come to terms with it. This is crucial in determining the ideal environment for a productive collaboration. Depending on your level of maturity as the client organization, the supplier will have to fill in the skills gaps you don't have internally to guarantee delivery speed and quality.

    b. What can Software Advisory do for you?
    It is substantial that the technical qualifications of the outsourcing provider have the same tone with your requirements and goals as the client. Nonetheless, before determining whether you match with this particular company, you should point out your needs, strengths, and weaknesses. The industry's suitability and ability to assist you in lifting the performance level and becoming even more effective won't be apparent until after that.

    These are critical considerations that you should look into while assessing:
  • Growth of the company's structure and processes.
    You should be able to grasp how developed and organized the company is. One value you should consider is how well their management treats the work and relationship with their clients. You need to check if they can manage the project or not. 
  • Scope of Their Services
    It's also crucial to have a thorough understanding of the whole range of services the potential provider is providing because they might be able to offer unforeseen extra benefits that could be game-changers.
  • Mastery and technology
    Partners with a considerable number of employees can offer benefits. They can give full-time, long-term programmers you require to complete your group. Another one is they may also be able to assist you with other capabilities you may need on an as-needed basis or experts your business can consult.
  • Accessibility, adaptability, and pace
    Asking the possible provider for the most appropriate pipeline (set of automated processes that allow developers and DevOps professionals to reliably and efficiently compile, build, and deploy their code to their production compute platform) and the timeline for the team will help you understand how this possible partner can lend you a hand in short and medium terms.

    c. What is the culture of their firm?
    Prior to working with other people, organizations, or companies, you should be able to know their values to see if there is compatibility. Work is much easier if you feel comfortable and pleased with your workmates. Therefore, before picking an outsourcing partner, visit their offices and feel the atmosphere. Try speaking to employees and their management to understand their work culture and ethics. The company's employees' comments tell how their employer treats them, including the benefits and bonuses they receive. How much the management trusts its staff is a good sign that should also give you a sense of how a firm is managed. That is, whether they allowed you to speak with them in person during interviews without the need for management present at all times. It demonstrates a lot about the transparency of the business as well.

    d. What approaches and means do they use?
    You will gain valuable insights into the best position yourself for that shift if you know how the supplier tackles new projects. When you go to an outsourced model, some changes will be made to the method you have worked up until now. It's a great chance to evaluate your procedures and boost efficiency in specific areas.

    e. What is their definition of quality?
    The caliber of the job must also be agreed upon by both parties. What is their opinion on the fundamental business requirements? What does the operator, for instance, think about commenting code? How do they guarantee readable, high-quality code? Do they follow clean coding guidelines to maintain the standard of their output? Try putting the code to the test.

    f. How do they communicate with their clients?
    Any project's success depends on effective communication, which should never be taken for granted. Having a transparent approach and the appropriate tools to improve team cooperation and communication is crucial.

    g. What is the company's stand on legal and safety aspects?
    Prioritizing your early conversations will ensure that you fully comprehend the parameters of the potential contract prior to engaging in lengthy negotiations for your project's or company's requirements. You lose a massive amount of time that cannot be recovered if you find out later that your criteria aren't well matched with the engagement style of your potential outsourcer. Nothing is worse than debating cooperation for months only to discover that there is ultimately no agreement on the critical points of the contract.